Editing HostingASpeaker
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When inviting someone to speak, there are various things that need to be considered in looking after them. This is an initial check-list of things to do. Some of these will be unnecessary, so common sense is required. |>> COLUMN_START^ !! Preparations * Issue an invitation * Agree the following: ** Date and time ** Expected composition of audience ** Indicate expected numbers ** Hosting: *** Accommodation *** Meals ** Money: *** Total *** What's included? *** Purchase Order Number * Confirm technical requirements ** Make an explicit list * Arrange technical facilities ** Explitly check things off * Email speaker to confirm: ** Technical arrangements made ** Arrival location and time COLUMN_SPLIT^ !! On the day ... * Meet them when they arrive * Escort them to their accommodation ** Optional: meal beforehand ** Non-optional: refreshments available * Escort them to the venue * Confirm technical arrangements * Confirm the timing * Introduce the speaker * Control the timing * Invite questions * Thank the speaker ** Optional: meal afterwards ** Non-optional: refreshments available * Escort to accommodation * Arrange departure details COLUMN_SPLIT^ !! Afterwards ... * Thank you letter * Payment * Check all was OK COLUMN_END <<|